Membership of the Old Cryptians Club (the Club) enables the provision of news about members, the School and associated events and projects which might include requests for support and funds.
As a club we value our members and protect their data, we will never sell or share membership information outside of the Club, the Old Cryptians Centenary Bursary Fund, the Crypt Grammar School (the School), Discover de Crypt or The Old Cryptians Rugby Club.
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
For our membership records and management, we hold the following information about members:-
In the login protected area of the Club website, members can view the list of current members of the Club including:-
The committee of The Old Cryptians Club (the Club) is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
The committee of The Old Cryptians Club CIO, complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We use your personal data for the following purposes: –
Your personal data will be treated as strictly confidential and will only be shared with other members of the Club in order to carry out a service to other members or for purposes connected with the Club. We will only share your data with third parties outside of the Club with your consent.
We keep data relating to the Club only whilst that data is current. Data related to members who do not renew membership will be kept for 3 years and then destroyed. Other data is kept only as long as necessary and is regularly reviewed. Specifically, we retain e-news membership data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and records of events and activities permanently as part of the Club archive.
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:-
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
To exercise all relevant rights, queries or complaints please in the first instance contact the Membership Secretary of the Club at firstname.lastname@example.org.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.